Miami Springs Elementary Community School
51 Park Street * Miami Springs, FL * 33166 * Phone: 305-888-4558 * Fax: 305-882-0521 * After School Care Office: 305-885-0729



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Our Mission Statement

Become A School Volunteer

School Volunteer Registration Form (FM-1764) (3 different languages)
How to Register as a School Volunteer:
  • A volunteer may register at the school site or work location where he/she would like to provide services. The volunteer must present picture identification and complete and sign the School Volunteer Program Registration form (FM-1764).
  • Volunteers may not begin service until the School Volunteer Office, through the Intranet database system, has cleared them as active.
  • Electronic background checks take one week to clear if the record is clear. If the record shows a background issue, the SVP office will review it. If needed, additional documents may be requested of the volunteer at that time.
  • Completed applications need to be entered into the Miami- Dade County Public Schools’ CICS School Volunteer/Dade Partner database (WDPV) and submitted electronically to the district office for clearance. (For assistance with database, contact the School Volunteer office at 305-995-1439).
  • The volunteer will receive a background check and schools will be notified electronically through the database system when the volunteer is cleared and active.
  • Once cleared, volunteers must receive the following at the school site or work location:
    • An orientation at the school site to discuss policies.
    • Policies and Guidelines: a copy of the MDCPS policies and guidelines are available at community.dadeschools.net
    • School policies and guidelines by work location
    • Identification badge or name tag
  • If the volunteer requests one of the following high security positions, they must go through the Fingerprint Procedure:
    • High Security Positions require level II fingerprint clearance.
      • Mentor
      • Listener
      • Oyente (Spanish Listener)
      • Overnight Chaperone*
      • Athletic or PE Assistant
      • Certified Volunteer

*The definition of overnight indicates sleeping arrangements. Grad nights whereby students return without “spending the night” are not considered overnight.

Fingerprint Procedures
For the identified high security positions, these persons must undergo a full fingerprint check with Miami-Dade County Public Schools:
  • The registration form must be entered into the database biography records.
  • Click button to request fingerprint.
  • Applicant must call the fingerprint office 305-995-7472 to schedule their time at least 24 hours prior to the requested date. Clearance of records will take no more than 72 hours if there are no records issues.
  • An M-DCPS Fingerprint letter must be given to the volunteer explaining the location, the hours and process for fingerprint. This letter must be obtained through the School Volunteer Program Office.
  • They must have a copy of their Social Security card, driver’s license, and their SVP registration form.
  • Once cleared by the School Volunteer Office, schools will be notified electronically.
  • They may begin service and should receive the same materials and training as stated in #5 of registration process.
  • However, if the record indicates criminal history, the volunteer’s records will be submitted for review.
Miami-Dade County Public Schools’ Volunteer Program has two levels of volunteers:

Level I:  All volunteers with the exception of the “high security” positions.
Level II:  5 identified  “High security” positions: 

  • Certified Volunteer:  M-DCPS offers a certification program for interested persons who wish to support community involvement initiatives within the school system by assisting with the management of school volunteers or the School Volunteer Program. A 3-hour course is required as well as successful fingerprint completion.
  • Listener/ Oyente:  M-DCPS, in conjunction with the Francine and Herb Tobin Foundation, offers this very special program for interested volunteers who wish to be trained as “special friends” for students under the direction of a counselor.  Listeners/Oyentes help students learn to express themselves and clarify issues.  A 4-hour training and certification is required as well as successful fingerprinting completion.
  • Overnight Chaperone:  This is defined as a volunteer who chaperones student groups and participates in sleeping arrangements with students. Overnight Chaperones are listed on official field trip forms.
  • Physical Education Assistant (all grade levels) - Athletic Assistant (Middle School only):  A Physical Education Assistant is any volunteer who assists during physical education classes.  An Athletic Assistant is a volunteer at the middle school level, who assists during athletic activities.  This is a person who would have interaction with students. Successful fingerprinting completion is required.
  • Mentor:  For the purposes of M-DCPS, a mentor has a very special role. It is distinguished from a purely tutorial role.  Mentors are volunteers who are placed one-on-one with students or in small groups.  Their role is to provide a support system for the students.  Mentors may help with, but are not limited to, career planning, conflict resolution, academic encouragement, buddy systems, self-esteem building or decision-making skills.  Mentors may tutor, but tutors may not mentor unless they successfully complete the Level II background check.

The information is from M-DCPS Community Services Office http://community.dadeschools.net/!svp/school-vol.asp